THE HAVEN FOUNDATION
DEVELOPMENT COMMITTEE
TERMS OF REFERENCE
A. OVERVIEW
AND PURPOSE
The Development
Committee (the “Committee”) is responsible to the Board of Directors (the
“Board”) of the Haven Foundation (the “Foundation”). The Committee is responsible
for providing leadership and oversight for all development and fundraising
activities of the Foundation in accordance with these Terms of Reference, and
working closely with management in all matters regarding fundraising.
The Committee is a
standing committee of the Board.
B. MEMBERSHIP
AND ATTENDANCE AT MEETINGS
1.
The Committee shall be comprised of at least
four Board appointed members, of whom at least three shall be members of the
Board.
2.
The Chair of the Committee shall be a member of
the Board and shall be appointed by the Board.
3.
The Chair of the Board (or if there are
Co-Chairs, one of the Co-Chairs as they shall choose) shall be an ex-officio
member of the Committee. The said Chair of the Board shall count as one of the
members of the Board for the purpose of compliance with paragraph B1 and shall
so count for the purpose of determining a quorum. The Executive Director,
Director of Marketing, and Alumni/Donor-Relations Coordinator shall be
additional ex-officio members of the Committee.
4.
Attendance at Committee meetings, other than the
Committee members, will be at the invitation of the Committee.
C. DUTIES
AND RESPONSIBILITIES
1.
To provide advice, leadership and oversight for
the fundraising activities of the Foundation and such assistance in fundraising
as may be required or appropriate.
2.
To carry out the strategic plan for fundraising
as approved by the Board.
3.
To develop and recommend to the Board and
Management fundraising plans for inclusion in the Foundation’s overall Strategic
Plan for obtaining donations to the Foundation from individuals, corporations
and foundations, including identification, cultivation, solicitation and
recognition of donors.
4.
To work with and actively support Management in
executing the fundraising plans once they’ve been developed, and to monitor
progress toward agreed-upon goals.
5.
To monitor the application process for annual
grants from federal, provincial and municipal bodies, and provide advice and
recommendations related thereto to management and the Board.
6.
To oversee sponsorship objectives and strategies
of the Foundation.
7.
To develop and enhance relationships with
donors, sponsors and the community in general.
8.
To consider any other matters which, in the
opinion of the Committee or at the request of the Board, would assist the Board
to meet their fundraising responsibilities.
9.
To review annually the terms of reference for
the Committee and to recommend any required changes to the Board for approval.
10.
To provide reports and minutes of meetings to
the Board.
D. COMMITTEE
PROCEDURES
1.
Committee meetings may be called by the
Committee Chair or by a majority of the Committee members. Management shall be
notified when a meeting is called.
2.
Meetings are chaired by the Committee Chair or,
in the absence of the Chair, by a member chosen by the Committee from among
themselves.
3.
A quorum for the transaction of business at any
meeting shall be a majority of the members of the Committee which shall include
a majority of the members of the Committee appointed by the Board.
4.
Management shall provide for the delivery of
notices, agendas, and available related materials to the Committee no later
than the day prior to the date of the meeting; however, it should be standard
practice to deliver the agenda and materials for consideration at the meeting
at least five days prior to the meeting except in unusual circumstances.
5.
Committee decisions shall, wherever possible, be
made by consensus. For the purpose of these Terms of Reference, consensus shall
mean the absence of a dissenting opinion.
6.
Where consensus is not reached, decision shall
be by majority vote with the Chair having one vote. Where there is a tie vote,
the Chair shall not have a second or deciding vote and the resolution fails.
Where there are dissenting votes, those votes shall be recorded and the Board
would encourage those casting dissenting votes to present a summary of their
dissenting views for the consideration of the Board when the committee presents
its report.
7.
All members of the committee (ex officio and
Board appointed) shall have full voice and vote.
8.
Meetings may be conducted with members present,
or by telephone or other communications facilities which permit all persons
participating in the meeting to hear or communicate with each other.
9.
A written resolution signed by all Committee
members entitled to vote on that resolution at a meeting of that Committee is
as valid as one passed at a Committee meeting.
10.
The members of the Committee shall appoint a
Secretary of each meeting and the person so appointed shall keep minutes of
that meeting.
11.
Minutes of the meetings of the Committee,
prepared in draft shall be distributed by the Secretary to all members of the
Committee within five days of each meeting and shall be submitted for approval
at the next regular meeting of the Committee.
12.
Approved Committee minutes shall be forwarded to
the Secretary/Treasurer of the Board for approval by the Board and inclusion in
the Corporate Minute Book.
Adopted September ____, 2008
